Open Society Foundations

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Director of Operations
Posted on: 
November 18, 2013
Deadline: 
December 6, 2013

Position Available
Director of Operations
Open Society Foundations
U.S. Programs
New York
November, 2013

The Open Society Foundations work to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people.

We seek to strengthen the rule of law; respect for human rights, minorities, and a diversity of opinions; democratically elected governments; and a civil society that helps keep government power in check.

We help to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights.

We implement initiatives to advance justice, education, public health, and independent media.

We build alliances across borders and continents on issues such as corruption and freedom of information.

Working in every part of the world, the Open Society Foundations place a high priority on protecting and improving the lives of people in marginalized communities.

The Role:

The Director of Operations is a leadership position in the Executive Office of U.S. Programs responsible for overseeing the finance, administrative and operations functions and staff for U.S. Programs, which is made up of multiple programmatic units advancing justice, equality and democracy primarily through grant making, and the Executive Office. The Director of Operations will manage a staff of four and report to the Deputy Director. The Director of Operations will work closely with all units within U.S. Programs and with central administrative units of the Open Society Foundations, including finance, grants management, human resources, facilities and IT. This is a position of critical importance to the functioning of U.S. Programs, and the successful candidate will bring an ability to think broadly and strategically with a passion for detail and numbers, experience and talent at communicating clearly and managing systems and teams, and a strong desire to undertake that which is necessary to support the programmatic activities of U.S. Programs and the Open Society Foundations.

More specifically, the Director of Operations will be responsible for:

Finance and budget. Develop and oversee U.S. Programs’ internal finances, including the annual planning and budget processes, and monitor expenditures over the course of the year. In collaboration with the Senior Management Team of U.S. Programs and OSF’s central Finance office, administer and review development of all financial plans and budgets; create internal processes to monitor spending and adjustments of the programmatic units; approve payments; and, keep U.S. Programs’ units, the Senior Management Team, Deputy Director and Director of U.S. Programs regularly updated on spending.

Administration. Provide administrative leadership as part of the Executive Office of U.S. Programs, including refining and designing U.S. Programs’ internal administrative systems. Oversee a team of administrative coordinators, which supports the grant making units by helping organize their events and conferences, travel, and contracting of consultants, and integrate the team into office-wide administrative tasks and projects. The Director of Operations will have significant approval authority for all related payments and the contract management system. The Director will be responsible for working with the Human Resources unit on issues regarding benefits and salaries. The Director will also help to plan retreats and otherwise lead and support broader administrative processes and work with Human Resources to identify professional development opportunities for all of U.S. Programs.

Management. The Director of Operations will provide leadership and supervise a team of three administrative coordinators and the Board Liaison. In this role, the Director of Operations will develop a work plan and performance goals for the Operations of the unit, conduct regular staff meetings, hire the team in conjunction with OSF’s Human Resources unit as vacancies arise, develop individual work plans and performance goals for each member of the team, assess each employee annually and support their pursuit of professional development opportunities.

Office and IT. Work with the Open Society Foundations IT and Facilities units on issues including space allocation, IT needs for current and new staff, and maintenance.

Special projects tend to arise that the Director of Operations will be a part of and in some instances lead, including implementation of new and enhanced OSF-wide systems and opportunistic projects that arise in response to evolving priorities.

The Director of Operations will work closely with the Director of U.S. Programs and members of the Senior Management Team on a regular basis, along with the leaders of U.S. Programs units and central administrative/operations units that serve the entire Open Society Foundations network.

The ideal candidate brings:

• Bachelor's degree (B.A.) from a four-year college or university and 5 to 10 years relevant experience and/or training; or equivalent combination of education and experience.
• 5-10 years working in a leadership position on administrative or operations roles in other organizations with specific experience on financial matters, complex budgets, strategic operations and administration.
• Demonstrated experience leading teams and promoting effective management systems and practices especially in diverse offices
• Excellent and advanced knowledge of Excel and also facility with or energy to learn the multiple software programs used by the Open Society Foundations, including SalesForce.
• Experience in social justice and/or philanthropy is a plus, but not required

Work Environment and Physical Demands: Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To Apply:

Please email resume and cover letter with salary requirements by December 6, 2013 to humanresources@opensocietyfoundations.org
Include job code in subject line: DIR-OPS

OR

Open Society Foundations Human Resources – Code DIR-OPS

224 West 57th Street
New York, New York 10019
FAX: 646.557.2672
No phone calls, please.
The Open Society Foundations is an Equal Opportunity Employer.